Partner Secretary - Operations - London

Transaction services helps Corporates and Private Equity houses make acquisitions, divestitures and strategic alliances. In each case we have the same overriding objective: to help clients maximise the return on their deal.
The wider integrated firm widedeals team advise on all aspects of deal evaluation and execution including financial, operational and commercial due diligence. In addition, the Post Deal Services team concentrate on capturing deal value in the crucial first months after the transaction. This particular team consists oftwelve Partners, seven Directors, a number of Senior Managers andfive Secretaries. The role will be supportingtwo Senior Partners within a busy team. A large component of this role will be diary management but will also include managing client relationships, meeting coordination and other day to day secretarial responsibilities. The team requires a proactive person who can multi-task and manage two Partners and their workloads effectively and also cope with last minute changes. An important aspect of this role is team work so the ability to be flexible and get involved in the wider team is key. The market this team operates in is very fast paced and competitive, where working to tight deadlines is part of a typical day so working well under pressure is of utmost importance. Excellent organisational and communication skills are vital along with a proven track record working within a similar role. The ideal candidate will also have good working knowledge of Lotus Notes (essential) and strong MS Office skills. The purpose of this role will be to deliver effective, administrative and organisational support to senior groups of internal clients. In this role, the individual will be proactive in planning and organising own workload, working with minimal supervision and have a strong working knowledge of the firm and its business.

• Deal proactively with incoming correspondence/enquiries e.g. mail, fax, e-mail, responding as appropriate.
• Advise managers of the most effective and appropriate method of presentation of information and referring to the document production team ensuring production of high quality complex documents.
• Take ownership of all enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
• Manage and maintain key communication networks.
• Anticipate and provide in an easily accessible way all relevant documents through understanding the nature of the work of the team.
• Project manage and organise large events and conferences or similar activities as appropriate to the role
• Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
• Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
• Anticipate and coordinate travel and meeting arrangements
• Provide support and coaching for others.
• See and act on opportunities to enhance client service.
• Actively source and share knowledge with others.
• Use the firm’s systems e.g. GFS, for raising bills and completing basic expense claims, CRM for maintaining client information, etc.
• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.
• Compliance with PwC policies & procedures in all aspects of the role.
• Build network of strong working relationships both internally and externally

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